Thompson Hine LLP, an AmLaw 200 firm, is globally recognized for business innovation. Due to exciting firm growth, we are seeking an Accounting Manager to join our Cleveland office. This Accounting Manager will apply principles of accounting to analyze financial information, prepare financial reports and analyze results. Perform accounting functions of maintaining the general ledger, preparing financial statements, preparing budgets and forecasts. This position will require quality, timely and accurate financial reporting. Serve as backup for Controller functions.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Perform accounting functions including maintaining the general ledger, preparing monthly preliminary financial reports, preparing financial statements, monthly budget reports and general ledger account analysis.
•  Responsible for preparing and reviewing audit support schedules.  Work closely with the Controller in preparing the annual audited financial statements along with the notes and supporting schedules.
•  Gather financial information and prepare support schedules for the Firm’s external CPAs to prepare the federal, states and local tax returns and partner K-1 packages. Assist the Controller with reviewing tax returns and K-1s.
• Prepare quarterly estimated state and local tax payments and transfer requests.
• Manage the Staff Accountant and the Accounting Coordinator and their functional areas.
• Assist the Controller with the preparation of the annual budget and quarterly forecasts.
• Analyze balance sheet transactions, research, and make corrections. Follow-up with other Finance personnel to ensure account reconciliations are completed in a timely manner.
• Prepare various quarterly and annual industry and government surveys.
• Work with the Payroll department and Controller to update partner monthly and quarterly draw schedules.
• Maintain equipment leases files & submissions. Submit quarterly lease requests with summary form and supporting invoice copies.
• Prepare financial package and Controller's memo for distribution to the partners.
• Prepare portions of and assemble book highlighting monthly results.  Distribute to the Executive Committee and other key management personnel.
•  Calculate and file property tax returns and other business returns.
• Complete fixed asset reporting and prepare summary reports and budget reporting.
• Create, maintain, and update applicable policies and procedures.
• Other duties and projects as assigned.

QUALIFICATIONS

Education, Training and/or Experience

• Bachelor’s degree in accounting required.
•  At least 6-10 years of related accounting experience is required.
• Certified Public Accountant, Certified Management Accountant or equivalent experience preferred but not required.
• Experience with federal, state & local taxes preferred but not required.
• Prior experience working in a law firm preferred but not required.

Knowledge, Skills, and Abilities

• Strong understanding of U.S. accounting principles and practices.
•  Strong systems and analysis skills.
• Must be able to work in a fast-paced environment, work additional hours during certain times of the month, quarter and during the annual year-end close and tax preparation period of January through April.
• Ability and willingness to take ownership of tasks and work extra hours to meet deadlines.
• Ability to handle confidential matters.
• Good verbal and written communication skills.
• Strong abilities with Microsoft products, especially Excel.
• Ability to work well with others.
• Excellent attention to details.
• Excellent customer service skills and telephone etiquette are mandatory.
• Regular attendance and punctuality are essential functions of this job.
• Possesses interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys, and staff and is a team player.
• Ability to handle tasks under pressure.
• Growth mindset to enhance emotional intelligence, empathy and an understanding of inclusion and belonging practices that support managing and collaborating across differences.

Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience and skills of the applicant, and other job-related factors. The estimated salary range for this Cleveland position is $114,500 to $143,000.

Thompson Hine LLP is an Equal Opportunity Employer that offers competitive wages, and a robust benefits package. Benefit offerings include, but are not limited to, medical, dental, and vision insurance as well as Paid Time Off (PTO).

Thompson Hine EEO Policy

Thompson Hine LLP, an AmLaw 200 firm, is seeking a Law School Recruiting Coordinator to join any of the following locations: Cincinnati, Cleveland, Columbus, Dayton or New York offices. As a member of the Firm’s Talent Management (“TM”) team, the Law Student Recruiting Coordinator works closely with the Senior Law School Recruiter to support the Firm’s law school recruiting efforts firmwide.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

Law School Recruiting & Summer Program Support

Recruiting

• Lead resume collection and collaborate with Senior Law School Recruiter on candidate review and candidate selection.
• Coordinate high volume of summer associate and entry level interviews, make travel arrangements, circulate interview schedules, including detailed logistics and candidate materials.
• Collect interview evaluations and compile materials for offer decisions.
• Draft and send offer letters for summer and first-year associates.
• Submit summer associate and first-year candidate diligence for review and analysis.
• Maintain all candidates’ electronic recruiting files, and files in viRecruit, including updating applicant information, uploading candidates' materials, candidate status tracking, generating reports, and candidate maintenance.
• Handle data entry in Red Carpet, including entering and updating candidate information and managing throughout the onboarding process.
• Create Employment Status Publications (“ESP”s) for incoming summer and entry level hires.
• Collaborate on integration planning for summer and entry level associate orientations.

• Coordinate and plan both Thompson Hine hosted and law school-hosted recruiting activities, such as early recruiting events, meet the employer events and 1L & 2L networking receptions.
• Responsibilities include soliciting availability from outreach teams, sending invites, tracking attendance, coordinating with catering, and shipping Thompson Hine branded materials to various event locations.
• Follow up with office-based summer event planning committees to track progress and develop a firmwide summer event calendar.
• Attend and host events, both in person and virtually, periodically.
  
  

• Prepare agendas for and attend Law School Committee meetings, which occur weekly during the summer program from May – July and periodically, as needed, during the remainder of the year.
• Participate in Panel Interviews for Associate candidates.
• Attend Talent Management team meetings.

QUALIFICATIONS

Education, Training, and/or Experience

• High school diploma or equivalent required.
• Bachelor's degree preferred.
• One year of law firm or campus recruiting experience and/or two total years of administrative experience in a professional services environment with a focus on campus/student recruiting.

Knowledge, Skills, and Abilities

• Growth mindset to enhance emotional intelligence, empathy and an understanding of inclusion and belonging practices that support collaborating across differences.

• Possesses interpersonal skills necessary in order to communicate effectively with a diverse group of employees.
• Strong organization skills and attention to detail.
• Desire and willingness to be proactive.
• Experience working with vi by Aderant, or a similar applicant tracking system, is strongly preferred.  Experience with FloRecruit is a plus.
• Spreadsheet and database experience required; intermediate functions of Excel, PowerPoint, and Word preferred.
• This position constantly operates a computer and other office productivity machinery (e.g., copiers, fax machines, etc.).
• Excellent customer service skills and telephone etiquette are mandatory.
• Regular attendance and punctuality are essential functions of this job.
• Growth mindset to enhance emotional intelligence, empathy and an understanding of inclusion and belonging practices that support managing and collaborating across differences.
• This position requires the employee to work at a specified location and hours determined by the Manager for the benefit of the department and firm adhering to the firm’s hybrid work policy. Changes to the location and/or scheduled hours must be approved by the Manager.

Pertinent to our Cleveland and New York office, compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience and skills of the applicant, and other job-related factors. The estimated salary ranges for these locations are the following: Cleveland is $57,000 to $68,000 and New York is $68,000 to $80,000.  

Thompson Hine LLP is an Equal Opportunity Employer that offers competitive wages, and a robust benefits package. Benefit offerings include, but are not limited to, medical, dental, and vision insurance as well as Paid Time Off (PTO).

Thompson Hine EEO Policy

Thompson Hine LLP, an AmLaw 200 firm consistently recognized for our Innovation, Inclusion, and collaborative culture, is seeking an experienced Legal Assistant (35 hours/week) to join our New York office. The Legal Assistant provides comprehensive administrative and practice support to assigned attorneys and other designated timekeepers in our Litigation, Labor & Employment and Corporate practice groups.

Legal Assistants serve as an integral partner to their assigned attorneys and other designated timekeepers, ensuring high-quality support to advance the Firm’s commitment to exceptional client service and adherence to the Firm’s standards of quality, confidentiality, and professionalism.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Using Firm best practices, creates, revises, styles, and properly formats error-free correspondence, memoranda, and other documents in support of assigned attorneys and other designated timekeepers.
• Enters, reviews, proofreads, edits, and releases time charges for assigned attorneys and other designated timekeepers as necessary.
• Works closely with the Billing Department to review and revises client invoices. Assists in finalizing and submitting bills to clients as necessary.
• Submits expense reimbursement requests and related receipts. Follows-up on approvals and status of payments as needed.
• Following Firm guidelines, assists assigned attorneys and other designated timekeepers with all Business Intake related needs (submitting conflict-of-interest checks, opening new clients and matters, preparing and sending engagement letters, etc.).
• Maintains accurate and updated client files, both electronic and physical files as needed. Reviews and prepares files to be closed when matters are complete.
• Coordinates travel arrangements and related logistics for assigned attorneys and other designated timekeepers, as needed.
• Manages general administrative and clerical duties as necessary; answers calls for assigned attorneys and other designated timekeepers if requested, processes incoming and outgoing mail and deliveries in a timely manner, etc.
• Demonstrates advanced proficiency in Microsoft Outlook by proactively managing calendar appointments, scheduling in-person and virtual meetings, managing meeting conference room, and catering logistics as necessary.
• Interact professionally with clients, visitors, and colleagues; provide consistent, high-quality service to internal and external clients; and upholds strict confidentiality of the attorney-client relationship.
• Works closely with all functional support departments and other administrative staff to provide proper assignment support (Business Intake, Office Services, Finance, Library, Firmwide Administrative Support Center, Marketing, Paralegals, etc.).
• Works collaboratively with peers to help provide backup support as needed.
• Utilizes Firm-approved technology, document management systems, and collaboration tools to enhance efficiency and accuracy.
• Contributes to continuous improvement initiatives by identifying opportunities to streamline workflows and enhance service delivery.
• Performs other tasks and responsibilities as requested.

ADDITIONAL DUTIES AND RESPONSIBILITIES

• Proficient with software and terminology and best practices relevant to practice group area.
• Working knowledge of internet use for research purposes and utilizes Library services as needed.
• Working knowledge of the court systems, rules and procedures, including jurisdiction specific requirements.
• Participates in Firm training programs and professional development initiatives.
• Provides peer support and mentoring and contributes positively to a team-oriented culture.
• Supports and participates in Firm support services, i.e., DocuSign and other similar client support-based programs.
• Duties may vary for Legal Assistants in litigation and transactional practice areas.

QUALIFICATIONS

Education, Training and/or Experience

• High school diploma or equivalent required.
• Administrative or legal secretarial experience required.
• Preferably some college course work experience.
• Notary Public licensure is valued.

Knowledge, Skills, and Abilities

• Strong proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and legal document software and terminology relevant to practice group area.
• Excellent written and verbal communication skills with the ability to communicate effectively with a diverse group of clients, timekeepers and staff.
• Exceptional attention to detail in all assigned tasks to include document editing (e.g. punctuation, grammar, spelling) and data review on routine law office correspondence and legal case matters.
• Good understanding of law firm office policies and procedures.
• Ability to work both independently and closely with a team.
• Excellent organizational skills and the ability to prioritize numerous tasks and complete them under time restraints.
• Possesses interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys, and staff and is a team player.
• Regular attendance and punctuality are essential functions of this job.

Compensation is determined upon the market in which the position is located, the responsibilities of the position, the experience and skills of the applicant, and other job-related factors. The estimated salary range for this New York position is $92,500 to $105,000.

Thompson Hine LLP is an Equal Opportunity Employer that offers competitive wages, and a robust benefits package. Benefit offerings include, but are not limited to, medical, dental, and vision insurance as well as Paid Time Off (PTO).

Thompson Hine EEO Policy

Thompson Hine LLP is an Equal Employment Opportunity Employer that offers competitive wages, and a robust benefits package. Benefits offerings include, but are not limited to, medical, dental, and vision insurance as well as Paid Time Off (PTO).

Thompson Hine EEO Policy

Thompson Hine LLP, an AmLaw 200 firm regularly recognized for our commitment to Innovation and Diversity, Equity, and Inclusion, is seeking a full-time Senior Billing Specialist (40 hours/week) to join the Finance department in any of our following offices; Atlanta, Chicago, Cincinnati, Cleveland, Columbus, Dayton, Minneapolis, or Washington, D.C. This position is responsible for managing all aspects of the client billing process for an assigned group of attorneys. The Senior Billing Specialist will  communicate directly with partners, associates, and legal secretaries, as well as other members of the Finance department, in connection with various aspects of client billing. This role will prepare complex multi-payor, consolidated and split billing while managing a large volume of client billing for an assigned group of attorneys.

Job Functions and Responsibilities:

1. Prepare monthly and ad-hoc prebills for attorney review and approval, with an emphasis on accuracy and timeliness.
2. Prepare and revise draft bills, processing attorneys’ comments and revisions.
3. Review prebills/draft bills to ensure matters are compliant with client outside counsel guidelines.
4. Thoroughly understand firm, client, matter and exception rates, advanced and courtesy discounts.
5. Confirm that applicable rates and any fee arrangements are reflected properly on all matters.
6. Submit requests for timekeeper and rate approval when necessary.
7. Apply retainer funds as directed by attorneys.
8. Process write-downs in accordance with Firm policy guidelines.
9. Provide accurate and timely completion of assignments and inquiry responses ensuring that all tasks and duties completed are completed within the Firm’s guidelines and policies.
10. Prepare, submit, track, and monitor e-bills through various client billing platforms, and promptly identify and resolve any issues.
11. Analyze and address rejections and reductions as they arise.
12. Proactively communicate with attorneys regarding matter billing status and other ad-hoc inquiries.
13. Research and respond to inquiries regarding billing issues and problems.
14. Continually evaluate opportunities to improve efficiency and effectiveness when resolving issues.
15. Maintain detailed billing notes outlining procedures, deadlines and other client and attorney preferences related to billing.
16. Support client and attorney requests for accrual and budget information that is timely and accurate.
17. Escalate issues when appropriate to the Manager of Client Accounting – Billing.
18. Maintain a superior level of client service and strive to be a one-stop resource for external clients, Attorneys, Firm-wide staff vendors, and other third parties.
19. Assist Billing Coordinators with training, workflow, and issue resolution when needed.
20. Participate in firm-wide and departmental projects and initiatives.
    
21. Perform other duties and responsibilities as directed.
22. Provide reports and prepare ad-hoc reports for internal and external clients, upon request. 

Required Qualifications

Education, Training and/or Experience

1. Minimum of a high school diploma or GED. Preferably a Bachelor’s degree or equivalent experience in a Billing or related role. 
2. Minimum of five years in a Billing Coordinator or Specialist role, preferably in a mid to large-size Law Firm or Professional Services Firm.
3. Prior experience using Aderant Financial Systems, Classic, Elite, BillBlast, and/or eBilling Hub.
4. Familiarity performing electronic billing functions across a wide variety of client billing platforms.
5. Experience identifying and executing resolutions to complex Billing issues and processes.
6. Strong organizational, analytical, critical thinking, and time management skills.
7. Impeccable attention to detail.
8. Comfortable adapting to changing circumstances, processes, and priorities.
9. Capability to manage multiple projects and competing deadlines simultaneously.
10. Place high importance on providing superb client service both internally and externally and building positive working relationship with the team.
11. Comfortable taking initiative but can operate independently or collaboratively as needed. 
12. Persistent in pursuing resolutions to tough problems.
13. Ability to occasionally work outside standard business hours and/or adjust personal schedule as deadlines or workload requires. 
    
    

Knowledge, Skills, and Abilities